Area Payroll & Scheduling Coordinator

When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together.

Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 7th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of.

The Area Payroll and Scheduling Coordinator is responsible for ensuring bi-weekly staff schedules are prepared in advance of the subsequent cycle using scheduling software and ensuring completed schedules meet minimum state/province staffing requirements and company standards. The position will monitor hourly staff timecards for accuracy and completeness during each pay period, will ensure hours are properly approved prior to payroll submission and will work collaboratively with community Executive Director (ED) to address negative performance trends and non-compliance with company policy. The position will support approximately 4 senior living communities operating within a regional cluster and will spend sufficient time in their assigned communities to effectively support the payroll and scheduling needs of each community. A hybrid remote/on-site office work schedule may be considered at the discretion of the Executive Director.

Responsibilities:

As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:

Payroll

• Follow monthly payroll calendar and scheduled tasks to ensure all deadlines are met.
• Monitor daily time clock usage and follow-up promptly on missed punches, timecard errors and undetermined hours.
• Ensure final hours submitted to payroll system for payment are authorized
• Monitor approaching overtime trends and ensure staffing is aligned to meet resident needs and ensure optimal efficiency.
• Review and approve the bi-weekly payroll reconciliation and ensure business controls are maintained per company policy.
• Complete bi-weekly audit of employee time attestation following company practices.
• Provide first level support to team members on Payroll related inquires.
• Provide training to team members and Coordinators in utilizing time keeping systems mobile functionality, including electronic approval.

Staff Scheduling

• Create and manage staff rosters, bi-weekly schedules, and shift replacement planning using scheduling software.
• Monitor shift breaks and meal breaks to ensure staff are following company policy.
• Monitor scheduled time versus actual and report variances timely to community leadership.
• Train staff on payroll best practices and maximizing the benefits of online workflow through scheduling software.
• Review team member full time/part time (FT/PT) classification periodically to ensure designation is appropriate and meets company policy.
• Communicate clearly and convey information and ideas through a variety of messages that engage the audience.
• Monitor and report attendance tracking metrics from scheduling software to Coordinators and EDs.
• Ensure business controls are in place and functioning as expected in accordance with company policy (Monthly Key Controls Checklist; ATK Attestation Audit).

Quality Assurance and Safety

• Practice safety procedures at all times when onsite including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS) and Lockout Tagout.
• Partner with community team to ensure community follows risk management programs and policies and adheres to safety rules and regulations.
• Facilitate time and attendance policy training for front-line staff as required. Focus on continued education targeting key business process workflows, policies, and systems.
• Assist the community Executive Director with regulatory compliance reporting as necessary.
• Maintain community payroll and staffing records in accordance with Sunrise document retention policies and regulatory requirements.

Training, Leadership and Team Member Development:

• Ensure daily review of timekeeping exceptions and take corrective action as required to maintain compliance with company policies governing time and attendance.
• Keep abreast of professional developments in the field by reading and attending conferences and training sessions.
• Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.
• Perform other duties as assigned.

Sunrise Senior Living operates several different brands of communities for seniors. As a result, this position’s area of responsibility may differ among the various brands, states, and country of origin. The position responsibilities are not limited to those outlined above.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.

• Bachelor’s degree preferred in business administration or related field
• 2+ years’ relevant experience in payroll administration and staff scheduling, preferably in healthcare/Senior housing industry
• Proficiency with Microsoft Office (Windows, Word, Excel, PowerPoint, etc.)

Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals – at work and in your life.

We also offer benefits and other compensation that include:

• Medical, Dental, Vision, Life, and Disability Plans
• Retirement Savings Plans
• Employee Assistant Program / Discount Program
• Paid time off (PTO), sick time, and holiday pay
• Daily Pay offered to get paid within hours of a shift (offered in the U.S. only)
• Tuition Reimbursement
• In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee’s position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program.
• Some benefits have eligibility requirements

Apply today to learn why Sunrise Senior Living is a certified Great Place to Work®

Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities.

Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).